Director of Finance & Operations
Position 116: Director of Finance & Operations
Supervised by: Executive Director
Full time: 37.5 hours per week
Start date: Between June 15 – June 30, 2021 or until suitable applicant is found
Who we are
The Calgary Pregnancy Care Centre (CPCC) is a non-profit agency offering assistance for anyone facing an unplanned pregnancy or experiencing post-abortion stress. We have been caring for women, youth and families since 1985. We are committed to providing high quality support and programs powered by a passionate and dedicated team.
Reporting to the Executive Director, the Director of Finance and Operations is responsible for the overall financial management and corporate management of CPCC and its satellite locations. This position oversees and provides leadership in the areas of finance and accounting, facilities management, occupational health and safety, technology (IT, cyber security), privacy, and capital asset management.
- Design and oversee core business services and innovative projects.
- Provide leadership by leading by example, coaching, and mentoring.
- Strive for continuous professional and personal development.
- Demonstrate a “can do” positive attitude.
- Participate as a member of the executive leadership team in the overall strategic and operational planning and management of the Centre.
- Provide effective leadership and project management to the execution of strategic and operational plan goals and deliverables.
- Organize and assess workload, communicate proactively when time frames conflict and risks exist, and timely delivery.
- Ensure succession-planning processes and documentation are in place for areas of responsibility and supervision.
- Functional Responsibilities
- Financial Accounting, Budgeting and Reporting
- Develop and oversee CPCC’s financial strategy, including investment and revenue generation, increasing revenue for the organization year over year.
- Participate in strategic planning and annual operations/implementation planning.
- Build and maintain a variety of financial models that tracks cost/benefit/ROI analysis.
- Manage the cash flow and prepare cash flow forecast to ensure appropriate cash management.
- Assist the Executive Director and Finance and Audit Committee with financial reporting as required at board meetings and the annual general meetings.
- Develop and oversee the effective communication of timely and accurate financial statements andreport back in accordance with Canadian Accounting standards for not-for-profit organizations
- Review monthly results and implement monthly variance reporting vs. budget with leadership team, and advice on improvement.
- Develop and implement policies and procedures to ensure that personnel and financial information issecure and stored in compliance with current legislation.
- Oversight of all databases (ex. DonorPerfect, Sage Accounting, Ekyros, Raisin and Auctria) as well as charitable donation tax practices.
- Assist program directors and program managers with the preparation of budgets and funding applications
- Establish guidelines for budget and forecast preparation and prepare the annual budget in consultation with the Executive Director.
- Oversee the preparation of all supporting information for the annual audit and liaise with the Board of Directors, Finance and Audit Committee and the external auditors, as necessary.
- Ensure that all statutory requirements of the organization are met.
- Prepare annual charitable return as appropriate.
- Facilities and Capital Assets Management
- Oversees short-term/long-term planning of facilities.
- Liaise with landlord and Property Management Company, as required, to ensure the property management of the facilities.
- Ensure main office and satellites are managed responsibly.
- Health & Safety and Risk Management
- Collaborate with Human Resources and provide leadership to ensure the efficient day-to-day running of Health & Safety.
- Develop and monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
- Advise the organisation’s leadership on appropriate insurance coverage and amounts for the organization and the Board of Directors.
- Oversee the management of all leases, contracts, and other financial commitments.
- Monitor all relevant legislation and regulations to ensure that the organization is compliant.
- Technology and Privacy
- Oversee the Information Technology (IT) and Cyber security function by providing direction and coordination to organization-wide effective use of technology planning and utilization.
- Align and prioritize IT goals and projects with organizational objectives and strategies.
- Ensure a secure IT infrastructure for the effective delivery of IT services across the organization without interruptions.
- Maintain confidentiality of all client information in accordance with appropriate legislation, including Health Information Act, Freedom of Information and Protection of Privacy Act, and Personal Information Protection and Electronic Documents Act.
- Bachelor’s Degree in Accounting, Finance or relevant field.
- Certified Professional Accountant (CPA) or other relevant accreditations.
- Preferred 5 -7 years’ experience in a non-profit leadership role overseeing finance, administration, and corporate services.
- Outstanding leadership skills and the ability to work effectively with people at all levels of the organization.
- Excellent communication, interpersonal, and relationship building skills.
- Commitment to the highest standard of integrity and professional conduct.
- Knowledge of Canadian Accounting Standards for Not-for-Profit Organizations, audits, and other regulatory requirements in the financial field.
- Knowledge and understanding of the not-for-profit sector.
- Demonstrated competence in verbal, written and computer-based communication styles.
- Strong analytical skills.
- Strong organizational skills and the ability to handle multiple priorities.
- Ability to design and implement processes
The successful applicant must be able to demonstrate the following competencies:
- Respect and uphold the Statement of Principle, Statement of Faith, and Policies of the Centre.
- Be of the Christian faith and be able to actively participate in faith-based discussions as a guardian of theCPCC vision.
- Be self-motivated, dependable, and responsible.
- Be committed to ongoing learning and development.
- Successful applicants must provide proof of qualifications.
- Only education obtained from an accredited institution will be recognized as meeting the minimumqualifications.
- An enhanced security clearance must be completed as a condition of employment.
What We Have to Offer:
- Free Downtown Parking
- Extended Health Benefits
- Fun, dynamic team culture
- An opportunity to continually grow and learn
- Ability to make a difference in the lives of others
How to Apply:
- Forward resume and cover letter with Director of Finance and Operations in the subject of the email to email@example.com.
- We thank all applicants for their interest. Only those selected for interviews will be contacted.